Introduction to Multi-Inventory Location

Introduction

The Multi-Inventory Locations module is a special configuration that eMaint can activate in your account, if desired. This allows parts to be stored in, and charged out from, different locations that you would create. Within each individual part, On Hand and On Order values are tracked separately for each location. For example, a single part could have a quantity of 1 on hand in the MAIN location, as well as a quantity of 5 on hand in the SECONDARY location. When making a parts charge, you would select the location from which you want the quantity to be taken. This is ideal for companies that have many different plants or departments.

Setup

Once this module is activated in your account, you will find a new area in the Inventory Control Settings page, which is located under the Account Settings. This is where the different locations are defined. Once a location is created here, you’ll be able to receive parts into it and charge parts out of it.

Note: In this area, you can see the existing locations and even edit them. The MAIN location cannot be deleted, though you can change its description.

To create a new location, click the “ADD” button, then enter the information below:

• Inventory Location - This is the Location ID and it needs to be a unique value (spaces and special characters are not allowed in this field).

• Inventory Location Description - As the field name implies, here you will input the name of the location.

• Ship To - This will be the default Ship To address for purchase orders made for this location.

• Email To (Re-Order List) - If an email address is entered here, the portion of the parts re-order list that is intended for that location can be automatically sent to the email address entered. Multiple email addresses can be entered here. Separate them with a comma and no space in between.

Click Save and Return when you are done.